(Date)  
  
(city Manager)  
(City)  
(City address)  
  
  
Freedom of Information Request  
  
  
Dear _______:  
  
  
This letter is to request access to records in the possession of the  
(name of the city) for the purpose of inspection and copying,  
pursuant to the Public Records Act (Govt. Code §§ 6250 - 6276.48).  
  
The records that I am asking to inspect and copy are:  
  
  
(Describe the documents you are seeking)  
  
  
If this request is denied in whole or in part please cite the specific  
exemptions which you believe apply and any case authority which you  
believe supports your conclusions. Also please inform me of the appeal  
procedures available to me.  
  
If you believe a portion of the information I have requested is exempt  
from disclosure by express provisions of the law, please segregate and  
delete that material in order that the remainder of the information may  
be released.  
  
I ask that any fees for access to this information be waived as the  
information requested will be used in a story that will significantly  
contribute to public understanding of government activities. If you  
still plan to charge me for any expense incurred in complying with this  
request, please notify me in advance.   
  
Thank you for your timely attention to my request, and I look forward to  
hearing from you within the statutory 10-day period.  
  
Sincerely,  
  
  
(Your signature)   
  
  
(Your name)  
(Your address)  
(Your phone number)